This month marks 12 months until Office 2007 end of extended support. So, if you are still using the Office 2007 suite, here’s a few things to be thinking about.
Assuming you want to stay with Microsoft products – Word, Excel, PowerPoint, Outlook, Publisher and OneNote, then most small to medium enterprises will have 2 main options, Office 365 or a perpetual licence.
Office 365 is a whole suite of productivity and application programs made up into different bundles. They are the sorts of programs that many organisations and people need to help them do their daily work better, more quickly and more powerfully. So you basically pick the bundle that contains the things that you need. And you pay a relatively low per user monthly fee for access to them.
For example, if you were currently using Office 2007, you could instead get Office 365 Business. This bundle gives you the 2016 versions of Word, Excel, PowerPoint, Outlook, Publisher and OneNote. You can download these on up to 5 devices per licensed user and you will always have the latest versions of the programs.
Enterprises often benefit in many ways from going to this simple monthly payment model. It means you don’t need to buy new costly package every few years so flattens cashflow. It also helps with internal administration – we’ve seen many businesses with the admin headache of having people on different versions of Office – Office 365 gets rid of this.
There are many other aspects to Office 365 besides Word, Outlook, etc. Perhaps the other key thing is that you can get Exchange Online which gives you modern business-grade email capability. About 12 years ago I bought a server so my PA and I could have access to my emails and calendar – it cost around $8,000. Now I could get the better features for less than $15 a month.
There are also many other programs that come with Office 365 depending on which bundle you get – Sway is a cool-looking online presentation package that can sort of replace PowerPoint and we’re finding clients who want a fresh snappy image are loving it. Skype for Business is a great package if you are wanting high-definition video/audio conferencing or desk to desk calls. Etc.
Office (perpetual) Licencing
You can still buy the older-style ‘perpetual’ licence if Office 365 is not right for you.
So with the upcoming Office 2007 end of extended support, you now buy Office 2016. You install it, and you use it. And just like with Office 2007 now, one day you will need to replace it.
So while Office 2007 end of extended support is on the one hand something that needs to be addressed, on the other hand it could be an opportunity to catch-up with where the world is moving.
Office 2016 is widely regarded as a step up with better features and smoother use than Office 2007. With Office 365 you can move to a monthly payment, and you can also review how your emails are being run and move to a future facing, flexible and very cost-effective email package.
We’d be delighted to help. So if Office 2007 end of extended support is affecting you, just get in touch.